Privacy Policy
Last updated 2026-07-15
Draft — pending legal review. Not yet binding.
This document is a working draft published for transparency. It has not been reviewed by a qualified legal adviser and does not create a binding agreement until a final, reviewed version is published.
This policy explains what personal data SquadDynamics Pro collects, how we use it, and the rights you have over it. It applies to the commercial analytics portal operated by SquadDynamics.
1. Data we collect
Account data: your name, email address, organisation details and role. Billing data: the information needed to process your subscription, handled by our payment processor (we do not store full card details).
Usage data: how you interact with the portal, including reports you view, generate and share. Technical data: IP address, device and browser information collected for security and to run the service.
2. How we use it
To provide the service — authenticating you, generating and delivering reports scoped to your organisation, processing billing, and providing support.
To secure the service and comply with our legal obligations. With your consent, to measure site usage via analytics (see our Cookie Policy).
3. Share access logs
When you share a report via a secure link or email, we record each access to that share — including the time of access and technical details such as IP address and user agent — so that report owners can see who has opened a shared report.
These access-log entries are retained for the life of the share and for a limited period afterwards for security and audit purposes, then deleted. They are visible only to authorised members of the sharing organisation.
4. Sharing with third parties
We share data with service providers who help us run the platform — such as hosting, email delivery and payment processing — under contracts that require them to protect it. We do not sell your personal data.
5. Retention
We keep personal data for as long as your account is active and as needed to provide the service, then for any period required by law. Report retention windows depend on your plan and are described in the product.
6. Your rights — access, export and deletion
You have the right to access the personal data we hold about you, to request a copy (data export) in a portable format, and to request correction or deletion of your data, subject to legal retention obligations.
To exercise these rights, contact us at [email protected]. We will respond within the timeframes required by applicable data-protection law.
7. Security
We use appropriate technical and organisational measures to protect personal data, including encryption in transit and access controls scoped to your organisation.
8. Contact and changes
For any privacy question, contact [email protected]. We may update this policy; material changes will be notified and the "last updated" date above will change.